Things to Check While Outsourcing Data Entry Work

Every firm has specific goals and needs of its own, and it needs a data entry company’s services to help it accomplish these goals in various ways. Regardless of what a particular company’s needs are, there exist a certain set of things that should be considered while selecting a particular type of data entry. The basis on which you should choose a company to outsource your data entry services to, are:

The Kind of Accuracy Offered
The decision you take regarding trusting an outside source, is peppered with risks. The first and foremost of them is the concern regarding the kind of accuracy with which data would be organised and maintained. One cannot trust just about anybody these days, so a firm needs to be as critical as possible while evaluating and assessing an outsourcing company’s past performances and reputation. The company chosen by the firm should be able to reward the client with at least a given percentage of their proved accuracy rate. In case they are not doing so, then the client firm should rethink their decision. Important things you need to check are the methods that are used to store the data in an accurate manner. A few oft-practised methods that have been employed are: optical character recognition and the provision for dual-key entry, which help in scanning the original document and compare it with the data that has been entered.

Security Arrangements for the Data
The firm is undoubtedly interested in maintaining security for your data, and confidentiality is a top priority. If it has to choose a data entry company that can provide the best security for the data that is of utmost value to the firm, then it should be strictly warned against going with a low-expense company which does not seem to be too reliable in matters of security. A very minimal requirement is that data entry service providers should posses a very secure server in their LAN or PAN, and provide only limited access to areas where the client’s data is stored.

Assurance Regarding Quality
Regardless of the kind of work the client company is required to do; it should be seeking out a data entry company that assures (and gives a guarantee of) quality. The key to success is to ensure that the quality is maintained. It is advisable to look for a company that can boast of communication services; throughout the duration of the contract, all the members of the data entry management team should be in constant contact and within easy reach of communication of the client firm’s executives and operatives. The firm should have daily updates regarding all progress, preferably e-mail notifications.

Create your account