OCR stands for Optical Character Recognition. It is one of the most widely implemented types of data entry and data conversion methods. OCR involves digitised scanning and recognition on printed or written text. The text is photo-scanned first, and then it is analysed and translated into character codes. You can search and edit this machine-encoded text easily.
The process of data entry and data conversion has been greatly improved by OCR. The software tool allows quick conversion of scanned documents to searchable text files. Today, the requirement to scan the documents is on a constant rise because by doing this, you can view the documents conveniently when needed. Moreover, you can easily share the scanned documents through the electronic medium. You can contact companies offering OCR data conversion services to learn more about this.
The benefits of using OCR in data conversion are:
Maintaining accuracy is one of the biggest challenges when it comes to any data entry work, be it data conversion, data processing, or something else. However, automated data entry tools like OCR helps in reducing errors and mistakes, resulting in efficient data conversion. Moreover, it can also take care of problems like data loss successfully.
Superior Data Security
Data security is crucial for any organisation. Paper documents can get destructed easily. Papers can be stolen, misplaced, or destroyed by natural elements like fire, moisture, and pests. However, it is different when you scan, analyse, and store data in digital formats. Moreover, access to these digital documents can be limited to stop mishandling of the digitised data.
OCR software helps companies to obtain higher productivity by facilitating faster data retrieval when required. The time and effort that the employees needed to put in to extract relevant data before, can now be channelized to concentrate on main activities. Moreover, employees do not have to visit the central records room multiple times to access the required documents, because they can access those from their computers, without moving from their desks.
Increased Storage Space
OCR is able to scan, document, and catalogue data from enterprise-wide paper documents. To put it simply, it means that you can now store the data in an electronic format on servers. As a result, you do not need to maintain huge paper files anymore. In this way, OCR data conversion services act as one of the best tools to implement a paperless approach throughout the company.
By choosing OCR for your business, you can cut down the expenses of hiring professionals to execute data extraction, which is one of the biggest benefits of OCR data entry and data conversion methods. The tool also plays a key role in saving other costs, such as copying, printing, shipping, and more. Hence, not only OCR eliminates the expenses of lost or misplaced documents but also provides higher savings in the form of reclaimed office space that would be used to store paper documents otherwise.
You may choose OCR data conversion services and see for yourself how it improves customer service massively as well.