Top 4 Advantages of Outsourcing Data Entry Services

Throughout the operation, businesses generate a bulk of data. This data plays a significant role in the decision making process. So, it is highly important to make this data digitalised so that it can facilitate the decision making process. In today’s world of digitisation, where everything is digital, data also needs to be converted from handwritten form to digital form. This process is necessary but really a time-consuming one. It is not recommended to hire staff for data entry services, since an additional data entry team can be stressful for the management as well. The reason is it puts a lot of pressure unnecessarily on management. So outsourcing data entry services is a logical choice for organisations.

Below are discussed a few advantages of outsourcing data entry services.

  1. Budget-friendly:

Perhaps one of the most important benefits of outsourcing data entry services is that it is extremely cost-effective. In comparison to the cost of hiring data entry staff, the cost of outsourcing data entry work is significantly low. The latter option also improves the business operation. Thus, by outsourcing, organisation is beneficial in two ways first, it saves on costs, and second, it enhances the profit a business earns.

  1. Focus On Core Business Activity

In case of an in-house data entry team, the attention of the management is divided to maintain it properly. Not only that, the management has to design aims and strategies for an in-house data entry team. And since, data entry is a monotonous task, it makes the employees get bored. This problem can only be solved by outsourcing data entry work. While companies outsource this monotonous work, employees become more enthusiastic and productive. It helps the management to focus on the core business activities.

  1. High Quality is always maintained

The employees of outsourcing companies are highly qualified and efficient enough to deliver work with zero error. They also have the ability to produce the output on time while maintain higher level of accuracy. They never compromise with quality. As this is their job, they never feel the monotony of it. In case of in-house data entry, you will never get 100% error-free work from your employees. These errors or mistakes always act as an obstacle to your decision making process. Outsourcing companies also use the latest technologies to bring the best results to you. So, by outsourcing data, you can accelerate your decision making process with ease.

  1. Turnaround Time

In terms of in-house data entry work, chances are that you will never be able to complete it within time, since output is not up to the mark. This is quite natural as the in-house employees are not experts in this particular field. But the outsourcing companies can handle all the work of many clients under any tricky situation, because the employees of outsourcing companies are highly skilled in this particular field.

Apart from the above discussed advantages, businesses also get several advantages and they also get saved from the tiring process of setting up the infrastructure, hiring process and training.

Top most Reasons to Outsource Data Entry Jobs to India

Since the IT boom in India in early 2000’s, it has become sort of a trend worldwide to outsource all customer-service work and minor technical jobs to India. And as the days pass, this trend is gaining more followers and becoming more pronounced. Work such as forms processing, data entry and data mining services are increasingly finding their way to outsourcing firms in India. There are a lot of benefits associated with outsourcing data entry jobs to India. Some of those are listed out below:

  • Firstly, outsourcing to India would cost any company about half (maybe even less) of what it would cost in its home country. The currency of India is far weaker compared to, say, the US Dollar or the Euro, so the fee structure would naturally be less in comparison to similar concerns in the developed world. Therefore, outsourcing to India would fit your tight budget.
  • Secondly, outsourcing is much cheaper than doing all the work yourself; especially if you’re a start-up. If you decide to do everything by yourself, then you would have to commit a huge part of your workforce to data-related work. If you fall short of employees for the job, then it means that you have to hire additional heads and hands to get all work done within time. Hiring additional employees is extremely costly. It would involve having recruitment boards, testing out the prowess of new employees, arranging for imparting adequate training (for you might be getting freshers in the industry who might not have the correct technique or speed), and also granting of monthly payments, yearly bonus, plus a few days’ worth of paid leave. Taken together, the whole process would come across as disproportionately costly. In comparison, outsourcing to a company with an adequate number of skilled workers at about half the price (of doing it yourself), would surely seem appealing to every entrepreneur.
  • Thirdly, no matter how skilled the workers (that you hire) might be, they might not be flexible to serving your every need. On the other hand, an outsourcing organisation would have the workers with the necessary skills to adapt to the unique needs and requirements of every single customer. You would not have to invest a lot of time in training the workers and then conduct ‘tests’ to see whether they’re really ‘there’ or not. You would just assign tasks and get them done in a jiffy.

When you outsource all the minor technical tasks to another concern, then you would be able to free up your own company’s workforce in order to make them concentrate on the more important areas of the business. When you do all data-related work by yourself, you tend to engage a lot of your employees to invest their energies in relatively minor tasks. As a result, more important and pressing issues/aspects of the business go overlooked. Outsourcing solves this problem.

In short, these are the greatest advantages of outsourcing data mining and other related work to an outsourcing firm in India. By engaging in outsourcing, you’d hopefully find a good and reliable business partner who you would be able to forge a smooth understanding with.

Outsourcing Forms Processing: A Few Words

This is the age of outsourcing. Starting from early 2000s, the IT boom in Bangalore, India prompted a slew of American companies sending their customer service-related jobs to India and other similar offshore locations. This was, however, just the beginning. Gradually, the sphere of outsourcing witnessed a slow and steady expansion. Presently, technical jobs considered menial and ‘basic’ in nature (such as data entry, data mining, forms processing etc.) are being outsourced to India at a high rate. Outsourcing data entry services to India has always been popular; and now, outsourcing forms processing is catching up fast.

And here, we’re going to discuss the concept of form processing and why it is necessary to outsource it. So, what exactly is the term ‘form processing’ all about? Form processing, to define it succinctly, is a definite kind of data processing which assists in storing huge volumes of data which is absolutely critical to the core functioning of a business. It helps in reducing paper work to a great degree and contributes to a greener office. It also helps in procuring accurate reports and other details. In the function of form processing, there are a variety of processes involved. There are various kinds of structured forms in existence which pertain to it; such as questionnaires, membership forms and legal documents of different kinds. This also involves the systematic and organised data extraction from a plethora of customised forms and database.

The formats of form processing are quite varied and huge in number. The appearances and formats vary a lot from one company to other, and they are tailored according to the needs and functions of the company in question. A whopping majority of big companies are currently using online form processing services, in order to take care of all their data processing needs. The documentation which is provided by outsourcing companies after form processing, is normally quite useful where the various institutions are concerned. This effectively converts the office into a completely digitised, paper-less space.

Below are listed some of the most effective and profitable benefits of outsourcing form processing:

  • When you outsource jobs such as data entry and forms processing, you’re normally assured of total and complete confidentiality. Therefore, your data will be worked upon in a completely secure environment and manner.
  • If you decide to do all the work yourself, then it would cost you a lot of time and money; since extra workforce would be needed. However, at an outsourcing unit, they hire an army of experts who carry out the task in a nimble and efficient manner; and present before you the competed task within the deadline. Therefore, you get to hire the services of a lot of people at a cost which is about half the expenses of hiring them yourself.
  • Outsourcing companies are normally extremely flexible towards the needs and demands of the client. They would tailor their services and modes of operation exactly the way you require.
  • A firm, which is made up of professionals, is seen to harbour talent and expertise in every type of form processing. It assists in saving up a lot of time, enhances the efficiency and keeps the data stored in a secured form.

Thus, it is clear from all the above points that it is necessary to hire a suitable outsourcing firm whose work ethics and functions are compatible with the needs and demands of the client. This is necessary in order to strengthen the efficiency of the company and enhance its productivity.

Data Mining: Types and Uses

“Data mining” is the term commonly used for sifting through a database (internet, records or files) to find data which would be useful in identifying the purchase-related behavioural patterns of the consumers of a particular company. To make it even simpler, data mining involves drawing up patterns in information variables and units, organising them into coherent forms, analysing and drawing inferences from them. Sometimes, tasks such as data mining and data entry services are outsourced. Data entry services, especially, are sent to India. Anyway, to get back to the topic at hand, the techniques of data mining can vastly vary from complex to simple. And, not all the techniques are uniformly geared towards discovering or realising similar things. Through data mining, it is possible for people to analyse and process huge amounts of data and establish them into patterns with respect to groups and demographics. Types of data mining are as follows:

1. Cluster mining: Cluster-style data mining or data detection is a kind of pattern-recognition tool which can be used to detect patterns hidden in big data supersets. With the help of this technique, common data characteristics emerge, which are then used to group the data into categories and cross-categories.

2. Anomaly Detection: The second one in the list is “anomaly detection”. This one mainly aims to discover any abnormalities or irregularities in data. It is mostly heavily used in fields related to forensics or weather forecasting.

3. Regression: This one is a technique which chiefly aims to accurately forecast the outcomes of particular sets of analyses. Huge sets of existing variables are mostly used for this purpose. Future patterns of user engagement and prices of property can be predicted using this technique.

Reading up to this point, the benefits of data mining would be more or less clear to the reader. But to sum them up in clear-cut points, below is the list:

Data mining is used in almost every kind of industry, and especially in the banking, forensic, consumer service and finance-related industries. In these places, data mining is put to use in order to create risk models for mortgages and loans.

In the field of marketing, data mining is mainly used to assist in conversions, striving to maximise consumer satisfaction and also to create well-researched and smart advertising campaigns. Basically, studying customer needs based on demographics is what data mining is all about. This is achieved by recalling past data and looking at the consistency/irregularity of records over time.

In case of governmental organisations (for example, tax bodies), data mining is used to detect irregularities in citizen behaviour.

In fields like manufacturing, data mining is basically geared at improving and enhancing the comfort quotient of the products. For example, if you’re engaged in the furniture business, then you’re going to utilise data mining to find out what kind of padding on your sofa your customers prefer.

So these are some of the uses of data mining.

Outsourcing for Quality: The Benefits of Delegating Data Entry Work

Every firm generates a lot of data in the course of its functioning. Such data can be of a variety of types: Records of transactions, list of orders by serial number, transaction statistics, and a host of other things. These facts and figures are recorded on a daily, monthly or even (sometimes) yearly basis. They are most commonly maintained in the form of sheets, spreadsheets and charts; with the aim of reverting to these for reference in case the need arises. It’s difficult for a firm to take informed decisions unless a data-based record is maintained, regarding the details of each and every contract and transaction that were participated in by the firm. Without data entry, a firm would be lost. However, all said and done, it cannot be denied that maintaining a database and updating it from time to time, is an extremely boring and tedious task. Recording data under various heads in the database is an arduous and un-stimulating task. For one, it has no use for the intellectual capability (thereby being almost in the same category as strictly physical work). It also prevents a huge part of the firm’s staff from directing their energies towards more productive work. Therefore, the need for outsourcing to a data entry company inevitably arises.

Outsourcing the work of data entry offers a lot of benefits to a company.

• Firstly, it would save the client from wasting his or her time, such as what has been previously mentioned.

• Secondly, owing to the expertise of the staff in a data entry company and the large number of people who are employed in it, there is a greater concentration of efficiency and time management devoted to the data that is to be recorded. Thus, not only does this result in an increase in quality of the data arrangement (as regards the indexing, heading-giving, categorising and charting), but it also marks betterment of the work turnaround rate. Contrast this to hiring data entry experts with an organisation— first of all, manual data entry would be extremely expensive for a firm to bear; and due to this, there would only be a limited number of people that the firm would be able to hire.

• Going for outsourcing would solve a two-fold problem that would arise, in case any firm decided to do all the data entry work by themselves. It would greatly increase the firm’s monthly expenses. So, it would be safe to say that it would be a loss rather than gain on the firm’s part, if it hires people for the sole purpose of data entry. And that is not even considering the yearly bonuses and leaves that would have to be granted to extra staff. Combining all of that together, it sounds not too good an idea.

Two Cardinal Reasons to Outsource Data Entry

Data entry is something that every company needs to carry out in order to maintain all records in a systematic manner, in their online or offline database. All the commercial activities carried out within and by the firm, require the maintenance of records by way of testimonials.  Every transaction made, each deal completed and all orders taken, are meticulously entered into the company records. They’re either in the form of written or printed paper, or in the form of computer records.  As is easily understood, every firm would have a huge amount of data to be stored, recorded and processed every single day. The time consumed would be huge, and a considerable chunk of a company’s workforce would have to be on the job. As a result, much of the concentration would be diverted from the more demanding areas of the company’s operations. Naturally, this is a spot of bother. But there’s really no need to worry, as the option of outsourcing is always there. India emerged as a premier outsourcing destination back in the early 2000’s, especially in the field of Information Technology. Very soon, the trend was spanning across a wide spectrum of industries—from IT software development to transcription services. In such a scenario, data entry couldn’t be far behind in the race. Many companies are now considering outsourcing their data entry services abroad to India, and they have good reasons for it. Let’s have a good look at two of the most pertinent reasons which compel companies to outsource their offline or online data entry services:

  1. The Costs: The very first consideration which drives a company is of course the costs involved. Outsourcing to India would see the services completed at about half the cost of what it would have taken in the home country. Aside from having to pay in the indigenous currency, hiring new labour in the industry would mean incurring massive extra costs in lieu of salary package, casual leaves, holiday’s bonuses and all the other perks, which come along with a full-time office job. All that can be avoided by offshore outsourcing. You end up getting immensely more by paying much less—a win at both ends.
  2. Outsourcing to a reliable company would mean earning a trustworthy partner, who would understand the exact business needs and requirements of the client, and would accordingly tailor their services to suit the client’s needs. Once a firm finds that perfect match for its needs, its growth would accelerate like never before.

Benefits of Outsourcing Data Entry Service

Data entry is the process of entering information into electronic formats from paper documents using a keyboard, optical scanner or data recorder. The process is lengthy and requires special skills to eliminate or reduce errors while data is being entered.

A company needs to enter data into computer systems on a regular basis. Data entry is a boring and lengthy work. There is a huge scope of errors while entering the data. Data entry can put unnecessary pressure on the employees of the company. This can prove disadvantageous to the company as employees cannot focus on core business activities. Companies prefer to outsource data entry services. Outsourcing data entry services is beneficial for companies. Skilled and experienced data entry professionals help in producing error-free and high-quality work.

A good data entry service provider offers a wide range of data entry services like online data entry, offline data entry, PDF data entry, image data entry, excel data entry, etc. A good data entry service provider offers accurate and high-quality work in a cost-effective manner.

Benefits of outsourcing data entry service

Data management and cost-effective

Sometimes data can be lost, or other errors might occur during the data entry process. A company may not have the employees that are skilled in data entry work. The employees of the company may also lack the speed and accuracy needed for data entry work.
Outsourcing helps in the digitalisation of the data without any loss or damage. It also ensures systematic storage and management of the data. Data is stored across multiple platforms to ensure that your data is easily available at the time of analysis.
Outsourcing data entry work from a data entry service provider is cheaper than in-house hiring of data entry operators or training cost of present employees. Outsourcing data entry services is cost-effective.

Time saving

Data entry work done by a data entry service provider is consistent and timely. Well-trained and experienced data entry professionals of data entry service provider help produce quality data on time. Therefore, the work never stocks up. The data is always available for analysis on time. This helps a company to plan strategies on time.
High quality

Data entry service produces quality work consistently. This removes the unnecessary stress from the company. The company can focus on important business activities and strategies. Data entry services have well trained and skilled staff. The accuracy of data produced can be greater than 98% .


Data security services make sure that data of a company are safe. The data entry services use the latest software to ensure the safety of the data.

Strategic advantage

Data entry work consumes a lot of time if done by regular employees of the company. Along with the scope for error, the repetitive and lengthy process of data entry also puts a pressure of workload on the employees. This can also cause them to make mistakes in the main business activities. When a company outsources data entry service the employees are free from the mundane data entry work. Company staff can take part in creative and productive business tasks. This gives the company a strategic advantage over competitors.

Top 7 Advantages of Outsourcing Your Data Entry Services

You can find a number of businesses that require data entry services, and they often tend to outsource their data entry needs. There are a many reasons behind this. First, as there are many advantages of outsourcing data entry services, there are many businesses that find it appealing. Secondly, depending on your business requirements, you can find a huge variety of data entry services. And third, in a data entry encoder, there are many qualities that are needed. Following are some of the benefits of outsourcing data entry services :

1. Efficient data management

This can be regarded as one of the top most benefits of data entry outsourcing. This helps in digitising your data. And, this outsourcing ensures that all your data are systematically stored and managed across a number of platforms. If your data are efficiently managed, it will become more logical, helpful and readily available for analysis, when you require taking any important decision.

2. Saves time

No doubt, outsourcing data entry saves a lot of time. When you see that there are dozens and dozens of work that are unfinished, then it’s time that you outsource your data entry. Generally, data entry service providers are efficient in their work and have the ability to enter all your data in the given amount of time.

3. High quality services

Data entry service providers do not compromise with the quality of their work. They strive to provide error-free data entry services in order to achieve maximum quality. This can help you in taking quick business decisions, as all the data are correct, concise and clear.

4. Data security

Most data entry outsourcing service providers make sure that all your data are 100% safe.

5. Low costs

This is one of the most important benefits. Outsourcing your data entry services is much cheaper compared to the services of a professional data entry operator who works in-house. You can save a lot of money for more important business tasks, as outsourcing is cost-effective.

6. Better than the competitors

Once your in-house resources are free from the task of data entry, you can see that they have become more proficient and productive in their work. This will give your business the opportunity to score more than your competitors.

7. Improved business

If you outsource all the data entry works of your business, you will get more time to focus on your core business. This will in turn help you to grow and improve your business to a great level.

Things to Check While Outsourcing Data Entry Work

Every firm has specific goals and needs of its own, and it needs a data entry company’s services to help it accomplish these goals in various ways. Regardless of what a particular company’s needs are, there exist a certain set of things that should be considered while selecting a particular type of data entry. The basis on which you should choose a company to outsource your data entry services to, are:

The Kind of Accuracy Offered
The decision you take regarding trusting an outside source, is peppered with risks. The first and foremost of them is the concern regarding the kind of accuracy with which data would be organised and maintained. One cannot trust just about anybody these days, so a firm needs to be as critical as possible while evaluating and assessing an outsourcing company’s past performances and reputation. The company chosen by the firm should be able to reward the client with at least a given percentage of their proved accuracy rate. In case they are not doing so, then the client firm should rethink their decision. Important things you need to check are the methods that are used to store the data in an accurate manner. A few oft-practised methods that have been employed are: optical character recognition and the provision for dual-key entry, which help in scanning the original document and compare it with the data that has been entered.

Security Arrangements for the Data
The firm is undoubtedly interested in maintaining security for your data, and confidentiality is a top priority. If it has to choose a data entry company that can provide the best security for the data that is of utmost value to the firm, then it should be strictly warned against going with a low-expense company which does not seem to be too reliable in matters of security. A very minimal requirement is that data entry service providers should posses a very secure server in their LAN or PAN, and provide only limited access to areas where the client’s data is stored.

Assurance Regarding Quality
Regardless of the kind of work the client company is required to do; it should be seeking out a data entry company that assures (and gives a guarantee of) quality. The key to success is to ensure that the quality is maintained. It is advisable to look for a company that can boast of communication services; throughout the duration of the contract, all the members of the data entry management team should be in constant contact and within easy reach of communication of the client firm’s executives and operatives. The firm should have daily updates regarding all progress, preferably e-mail notifications.

A Report on Surveys

Survey research is an integral part of mapping mass psychology for the sake of formulating national or corporate policies. Peoples’ thought processes relating to buying decisions, market trends, satisfaction level as customers etc. are captured effectively through the means of conducting research surveys. In these surveys, people are questioned or interviewed based on the ethnic and demographic groups to which they belong, so as to get a clearer picture of how the different stratum  of society are thinking/acting with regard to a certain policy or action. Survey research (also called ‘market research’), has now become an integral part of policy framing in corporate management teams, and is hence indispensable. Survey data entry services are now frequently outsourced by big companies. Some of the most potent reasons why surveys should be carried out are enumerated below:

Cost: The Surveys are quite cheap and free of cost to carry out. In particular, online and mobile surveys have a very small cost per person surveyed. And even if incentives are offered to people in exchange for responding, the total cost calculated per response, is usually far less than the expenses incurred in the process of administering a survey on phone or on paper, and the potential responses can number in thousands or more.

Extensive: Surveys can be pretty efficient in describing the characteristic features of a considerably large population. There are very few other people-research methods that can provide such a broad spectrum of view taken from a panoramic angle of demography, which ensures a more accurate sample to gather the desired results in which one could draw an appropriate conclusion.

Flexible: A survey could be carried out in a number of varied modes, which include: online surveys, electronic mail (or e-mail, to put it simply) surveys, social media platform surveys, newspaper surveys, mobile surveys, telephone surveys, television surveys, video surveys and also interview surveys (conducted on individual basis, done face to face).  In case a company wants to target remote or hard-to-reach respondents, they can use a mingled mode of survey research,that is, surveys which are administered both online and on paper to derive responses and compile the survey results into one data set, which is then sent to laboratory for the sake of processing and analysis.

Dependable: Since most surveys are conducted keeping the respondents’ names under wraps (or, in anonymous mode), this allows the respondents to reply with more candid and valid answers. In order to secure the most dependable data, there is a need for respondents to come forth in a manner which is as truthful and honest as possible, with their answers. Those surveys which are conducted anonymously provide a way for more honest and unambiguous responses as compared to other types of research methods, especially if the clause clearly states that survey reports would be kept completely confidential.