Hire Data Conversion Services for the Success of your Business

If you want to run your business in a proper manner, then you must have access to the right data. Crucial data like financial statements, customer contact information, current industry trends, and the proper market analysis play an important role in the growth of your business.

So, what is a data conversion service?

A data conversion service can be defined as the main process of any company for managing, maintaining and utilising data for the benefits of the company. Data conversion service is an important task as it minimises the risk of losing data to a large extent by enabling the proper development of the structure of data storage and sharing.

Data conversion plays a vital role in determining the success of any organisation. Thus, it is important that you should outsource the data conversion service to third party service providers for accurate handling of data and for saving time and money.

The types of data conversion services:

There are many reputed outsourcing companies in India that provides different types of data conversion services. The details are discussed below.

  1. OCR Data Conversion Service

The OCR data conversion service generally reaches the finish line in a speedy manner with greater efficiency. It allows the data conversion service in a speedy manner.

  1. XML data conversion Service

XML data conversion service stands for extensible Markup Language. It forms a kind of data structure interaction module that allows the users to format their own data field without any sort of limits. This types of conversion needs special treatments in terms of its character standards and validation.

  1. Microsoft data conversion Service

This type of data conversion services includes microfiches data conversion services for providing the clients high speed microfilm and microfiche and data can be scanned up to 600 DPI images.

  1. Document conversion service

The document conversion service includes broad category of services covering documents like scanning and conversion for paper, microfilm, aperture card and engineer drawings.

Advantages of Data Conversion Services:

Some of the important factors of the data conversion service are discussed below.

  1. Conversion into Digital format

One of the major advantages of data conversion service is that it can convert all the manual data, paper data in to a digital form using the data conversion service. This helps the business organisation to reduce the office work by maintaining the cost of manual data. Thus, it is a cost effective method and can be accessed easily.

  1. Storage

Digital data can be stored easily in different drives, clouds ad networks.  The data can also be easily accessed by different users with the proper access to the network. It also contributes in protecting the data by storing it in a secure location.

  1. Simplification of data

This type of services also helps the companies by simplifying the complex data. Thus a simplified data can be managed easily from anywhere and at any time.

  1. Database

Once the data is converted into the digital form it can be simply stored in a single database. It also helps in reducing the maintenance cost.

Thus, in conclusion it can be said that data conversion in digital form helps in storing all kinds of important data and it also decreases the chance of subsequent data loss.

Hire Professional Data Cleansing Experts for your Business

Have you ever wondered why data entry services have become a raging trend in businesses all over the world?

Data cleansing is a category of data entry services that involves altering or removing data in a database which is inaccurate, wrongly formatted, is incomplete or has duplication errors. The following are the various processes performed by data entry service providers that specialise in the domain of data cleansing services.

  1. Data scrubbing: The data cleansing service experts use a data scrubbing tool to rectify incorrect information which could have happened as a result of alteration over a significant span of time. The tool saves a great deal of time for a database administrator and is usually less expensive than manual rectification of errors.
  2. Data alignment: This involves the cataloguing the data and locating them accurately. The process immensely enables the processes of querying, coding and reporting.
  3. Data standardisation: Data is often stored at various locations or file formats .This process involves bringing such data under a structure which is singular and easily manageable.
  4. Data de-duplication services: This process involves resolving the error of incorrect data repetitions. Usually, the data cleansing experts use advanced programs like macros to eliminate inaccuracies.
  5. Email validation services: Through this process, customised auditing of data is performed. The main purpose of this process is to keep a check on email marketing costs.

Using the following simple five-step process, data cleansing experts target the domains where the data is weak and needs major modification.

  • Plan: Identification of the set of most critical data is the first step. The focus should be set on high priority data. The fields that you identify should be unique to the business of the client and the information that is being searched for. It can be information regarding job title, email address, job description, type of industry, phone number, revenue etc.
  • Analyse: After identifying the high priority data, the experts go through the data meticulously in order to detect what is missing, what has been duplicated, what can be removed or any such other discrepancies.
  • Implementation of automation: Once the cleansing has begun, the experts begin to systematise and cleanse a new flow of data that makes its entry into the system by creation of scripts and workflows. This step can be carried out in real time or in daily, weekly or monthly batches. This varies depending on the amount of data being worked with. These routines can be either applied to previously stored data or to newly collected data.
  • Affix missing data: The fourth step is crucial for data records that cannot be spontaneously rectified. Examples of such data are emails, industry size, phone numbers, and company size. This process involves identifying the accurate way of recovering missing data.
  • Monitor: This step involves a routine review of issues that have the potential to become major problems. The database should be monitored as a whole and as well as individual units.

Hence if you need professional data cleansing, you can easily opt for any company that outsources data entry services.

Benefits of Outsourcing Data Conversion Services in India

Data conversion service, which is a type of data entry service, is important because data environment may demand some alteration with the updated computer programs and the data environment may need some changes in the format of data to suit the right computer system. Hence, nowadays, outsourcing of data entry services has become a raging trend across a wide spectrum of business communities.

Data conversion services in India or in any other location combines the area in the field of data entry that is rising as a growing business service. Outsourcing of data conversion service evolves as a major priority for many big corporate organisations and it also includes various aspects like data-processing, book data entry service, data conversion services, product data entry, book data entry service etc. Data conversion comprises the tasks of combining and arranging your data, digitising data and documents, avoiding data loss and storing data in the most comprehensive way.

The benefits of data conversion are discussed below:

  • Saving of costs

Data conversion in India is an obvious cost-saving option. Outsourcing data entry tasks in India is very much relevant as any business organisation does not put resources into buying a program, or enlisting a process. A proper business plan can save money by cutting down expenses by acquiring data transformation benefits. Data conversion provides an easier access to your data archive by performing web enablement through the software application. In data conversion, no development time is required. There are no collision or technical dependencies with the legal matters.

  • Reduction of Data Loss

Data conversion helps in decreasing the chance of data loss as it provides proper supervision and guarantees that data will remain secure if any transformation is done. An organisation that performs the task of data alteration ensures simple and fast recovery of business data. They also provide the assured service of storing data with utmost security. In this way, the chances of data being lost or harmed are completely reduced.

  • Decreasing Work Load

Outsourcing data conversion performs the huge task of simplification of complicated and voluminous data. Data become sharper when the data conversion task is performed. Data conversion or data change provides progression and convenience. It also makes data easily accessible without any delay. Data change is very effective as it proficiently stores data, increasing the retention capacity. It eliminates the unwanted hardware, software and also helps in maintaining the expenses. It provides one technology for your application connectors, conversion and migration. For this reason, the heavier task of data handling becomes easier.

  • Accurate data service provider

Data conversion providers are armed with the latest software that ensures sharp monitoring of data to deliver data scanning for all data in the written format.  An organisation that offers data conversion services is equipped with proper infrastructure and manpower so that they are able to handle large volumes of data with several complications.

However, the success rate of data conversion process depends on the capability and aptitude of the data processing service provider and how aptly it brings accuracy and quality conversion to the data table that you have opted for.


Features of Survey Data Entry Services

You must have noticed that outsourcing of data entry has become a rage in business communities all over the world. There are several benefits of outsourcing data entry services to a country like India, the most crucial of which is saving of costs for the client company to a significant extent.

If you are wondering about the types of assignments that are carried out within the domain of data entry services, then these are as follows:

  • Online Data entry
  • Offline data entry
  • PDF data entry
  • Cart data entry
  • Survey data entry
  • EXCEL data entry

This blog highlights the details of a survey data entry service which has emerged to be one of the most crucial and frequently outsourced forms of data entry. More than 30% of the survey data are contested and entirely discarded due to erroneous data interpretation which happens as a result of faulty data capture. Hence bigger businesses have been increasingly delegating ting the work to professionals who are specialised and trained in the field of survey data entry. These data entry companies have a keen knowledge and understanding of processes involving survey data entry and associated process of survey as well as questionnaire data entry. These specialised service providers offer customers a range of data entry services using survey data scanning and using advanced software tools for data capture.

These companies also provide services related with mailing list creation and verification for successful survey process. Within the domain of survey data entry services, the specialised companies provide their customers survey data scanning services using advanced data tools for data capture. Experts at these companies are efficient in manual data entry of survey data. The professionals work with objective questionnaire and provide comments regarding coding of data entry. For any survey, the comments are extremely crucial for further assessment of the data. The data entry service providers specialise in organising, conducting and formatting reports for industry need which ensures focused benefits in surveys. These experts have the insight and thorough knowledge about the survey setup, and design attributes.  Mailing list gathering and entry of addresses in envelopes, preparing and presenting quality statistical reports and cross tabulations are some of the key tasks carried out by the experts of this field.

Survey document scanning entails the use of different tools such as:

  • OCR: Optical Character Reader
  • OMR: Optical Mark Recognition
  • ICR: Intelligent Character Recognition Tools

The data entry service providers specialise in performing all forms of service data entry like:

  • Yes/no questions
  • Multiple-choice questions
  • Checklists
  • Rankings
  • Likeness rating scales
  • Semantic differential rating skills
  • Ecosystem and other rating scales


Open-ended questions, where the responses are subjective, are also frequently asked by these data entry service companies. Every response is critical to the overall assessment and interpretation of data. These data entry outsourcing companies carry out the survey processes meticulously so that the most accurate results can be yielded to their clients.

Variety of Data Entry Services Carried Out in India

You must have noticed that outsourcing of data entry has become a rage in business communities all over the world. There are several benefits of outsourcing data entry services to a country like India, the most crucial of which is saving of costs for the client company to a significant extent.

If you are wondering about the types of assignments that are carried out within the domain of data entry services, then the answer lies below:

1. Offshore data entry solution: These services include the following:
• Online data entry
• Offline data entry
• PDF data entry
• Cart data entry
• Survey/questionnaire data entry
• Image data entry
• Handwritten data entry
• Excel data entry
• Customer data entry sales
• Asp.Net data entry
• MS Access data entry
• XML data entry

2. Data processing services: These services include the following:
• Image processing services
• Word processing services
• Claim processing services
• Forms processing services

3. Data conversion services: This category includes the following services:
• OCR data conversion services
• XML data conversion services
• Microfiche data conversion services
• Document conversion services

4. Data cleansing services: This category includes the following services:
• Data scrubbing services
• Data alignment services
• Data standardisation services
• Mailing list cleanup services
• E-mail validation services
5. Data mining services include cart data mining, web data mining, stock market data mining, e-book data mining and healthcare data mining.

There are several data entry service companies that tailor their services according to business specifications of their clients. These specialised companies combine their expert knowledge of business domain with technical proficiency, in order to deliver high-quality and reliable data entry services. This enables a client business to minimise its cost as well as maximise competitive edge by enhancing its productivity.

Types and Uses of Data Mining Services

Do you hear the term data mining very often nowadays and wonder what the rage is all about? Data mining is a process used by companies to convert raw data into useful information. Businesses can nowadays gain insights about their customers by deploying software to look for patterns in large batches of data. You might wonder how these insights would help the businesses grow. The relevant information about consumer trends and behaviours would help the businesses to devise marketing strategies that would aim to increase their revenues and profit margins. You can well understand why data mining services are highly demanded across a wide spectrum of industries.

Bigger companies outsource their data mining projects to other companies that specialise in these data mining services. Primarily business data introduction mining is a primordial function that helps marketing teams make an easy and formidable approach with an increase in potential customer base. Data mining services are of the following types:

1. Cart data mining: It is the primal service domain for most data entry service firms. The information transcends into eCommerce domain and the information collected performs the deed of a sales pitch. Thefollowing are included within :
• new products added with using template or direct in web form
• price analysis with competitors of products
• order processing in quick book
• eCommerce maintenance, like taking care of inventory, adding new colours and images
• image processing
• Html newsletter designing

2. Website data mining: Itis a diverse purpose arena whereby the use of web data mining script expedites the process and helps the data mining experts achieve fast and accurate results. Open data mining tools are used by the experts to achieve the best outcomes and minimise the risk of errors. The structural data is captured from the web or the data is submitted on the structured formof website efficiently by using thesetools.

3. Stock market data mining:Output of data mining in Excel is a preferred choice among customersand the data mining service firms are handy in forming the structure that provides the best readability with the researched content. The quality of stock market data mining services is maintained by verified double entry methods and strong audit controls. The firms are flexible to offer these services in any time zone such that real-time services can be offered.

4. EBookdata mining: It is a master search and perplexed service domain. Diverse sections of eBook are often not indexed and hence the data mining is attained by “data mastering mining”. This process involves navigating through eBooks, locating the critical information and processing it to form a logical report.

Hence, it can be said that data mining services have become tremendously relevant in driving business growth.If you have a business, you can easily outsource the data to specialised firms that applyadvanced software and analytical tools in order to perform the accurate and speedy data mining services.

Exploiting Document Conversion for Growth in Business

A process of capturing the hard copy documentation into digital format was introduced, known as document conversion.

The document conversion services do become time-consuming and hectic at times but the positive aspects outweigh the negativities always. The advantages observed are:

  • The need for physically storing documents is no longer required. This saves storage space and cost of printing, photocopying, or for storage.
  • There is no need for manual handling of the data. This reduces the risk of data loss or rekeying of data.
  • No business wants to show a disorganised face to their customers that can lead to loss of customer loyalty or company switch. This service can make the surplus amount of data manageable and available at the click of a button.
  • Once the time-consuming part of the service is done, the usage of data or documents is faster than finding physical documents from the storage room.
  • Large complex data can be incorporated into specific information with ease that becomes easily accessible at any period of time and requirement.

Things to do before the process of document conversion are undertaken:

  1. Catalogue:

When planning for document conversion, it is better to take a note of all the physical copies or hard copies of the data that are to be converted. An additional task of listing the number of output formats after conversion, the estimated cost required to do so, etc. is important. If documents need to be relocated from one place to another for conversion purposes, transportation cost, temporary storage cost and space, need to be registered too.

  1. Pigeonhole:

Different documents belong to different sectors of the business and mixing will be a great problem. Some are catalogues, manuals, insurance papers, lease agreements, financial records, regulatory notices and much more. These documents need to be categorised under the respective headlines for the ease of access. Delivering them already categorised in physical form will speed up the conversion process for the service providers.

  1. Format:

Determine the target format that is required for the conversion. It can be one or more formats as per the future usage. Plan, research the market and sort out the desired format(s) in which the document needs to be converted.

  1. Timeline:

As the time required to convert depends on the size of the input document, time becomes subjective in this case of conversion. Thus it is suitable for the companies’ part to plan specific timelines and deadlines for particular documents to avoid any impact on the daily operations of the business.

  1. Confidential:

Documents, rather the data in the documents vary from one company to another and they are highly confidential in nature. Ideas can be leaked or stolen from documents that would benefit one company while hampering the existence of another. Thus while selecting a data conversion company, background study, research and checking of regulatory rules, policies, experience and reviews must be kept in mind. The employees who will assist the service providers must also be trustworthy.

Businesses can use this service to enhance the productivity and efficiency altogether.

XML Conversion Services: Types and Benefits

Have you heard the term XML conversion several times and found yourself clueless about it? Well, in this blog we will tell you exactly what it is and the various types of data format that can be converted to XML format. XML or Extensible Markup Language is used widely to display and contain information on the World Wide Web. XML is a web-publishing format which is media independent and has emerged as the new standard for web-publishing platform.

Advantages of XML

The primary advantage of using the XML format is that it is easy to implement due to the flexibility of its nature. Many firms spend money on XML conversion services as the benefits of this particular format help them to increase the returns to their business.

Types of XML Conversion Services

1. HTML to XML: You must have learnt HTML at the high school level. But did you know that it delivers information in format-oriented form? The content of a document or information, represented in HTML format is simply interpreted as text strings. The conversion of HTML to XML is done for encoding information and services with meaningful structure and semantics that computers can easily decipher. When XML and HTML are used together, these allow the separation of the data from its presentation format, thus converting into much more extensible format which is suitable for web use.

2. PDF to XML: PDF data can be converted to HTML format both online and offline. Latest technology and software is used to convert PDF data to XML while ensuring complete security of data.

3. Word to XML: Converting Word to XML can be complicated as it involves the possibility of data loss during the process. The data entry companies apply the technology carefully and it will definitely help your business grow.

4. Excel to XML: These companies are as familiar with Excel as they are with Word. The following aspects should be kept in mind in order to ensure error-free conversion of Excel to HTML:
• Retention of format and content of source data
• Layout of data should be unaffected
• Retention of structure and style
• Protection of data
• Charts, hyperlinks and other internal logic structure should not be affected

5. Text to XML: Through functions like scanning, indexing, OCR, quality control this conversion is possible. Some of the aspects that must be kept in mind while doing this conversion:
• Retention of original data
• Layout and structures should be unaffected
• Updating formats and layouts as required
6. SGML to XML: The following should be done before converting SGML data to XML format:
• A detailed study of your SGML pages
• Re-tooling methods and documents
• Retention of structural integrity of SGML documents
• Retention of original data

The other types of XML conversions are:
• Binary to XML
• XML to html
• XML to PDF

If you have a business, you can easily outsource the data to specialised firms that apply advanced technological tools in order to cater to the accurate and speedy XML conversion needs of their clients.

Top Reasons for Outsourcing XML Conversion Services

Along with the non-stop growth of the business world, the data generated during the on-going process also increases. A substantial number of files need to be converted from one format to another on a daily basis. No one really wants to waste time doing this and it is a time-consuming process. But it is an essential part of business growth. So, utilise this time by focusing more on strategy building. A company should outsource document conversion to a renowned data entry services company.

XML or Extensible Markup Language is one of the most popular languages for data conversion. Markups are the most important ingredients in identifying structure in the document. This, in turn, generates formats which can share structured data through the internet. XML is versatile and enables the user to customise tags. XML conversion services include the following:

  • HTML to XML
  • PDF to XML
  • SGML to XML
  • XHTML to XML
  • Word to XML

Listed below are the top reasons why a company should opt for the XML conversion services:

  • Organised Data: It is extremely difficult to retrieve information at a moment of need when data is stored in the form of plain text or images. The difficulty also lies in scanning large volumes of data. Data entry service providers offering XML conversion services organise data efficiently. This language can be used to store data in easy to access formats.
  • Identifiable Data: In a company, data is generated in various formats which include sound, images and text documents. Assembling them branch by branch and converting them into a single format can be a daunting task. Outsourcing data conversion will ensure that the documents are segregated to a group which can be converted into a single format through XML.
  • High Performance Level: Renowned XML conversion service providers employ trained people. They will efficiently sort out the files and then convert them into the desired format. Their clients do not need to be anxious about the completion of tasks on time. Moreover, the structure of XML documents ensures competent data mining and enhanced search efficiency.
  • Negligible Penalties: When diverting these gruesome but necessary tasks to XML conversion service providers, the clients can rest easy. They have experienced professionals who efficiently deal with the file format conversions.
  • Cost-effective Process: Delegating these tasks to such companies is in short a cost-effective process. Also, there is no such thing called capital investment. The expenses saved here can be used to focus on other projects which will ultimately lead to the growth of the company.
  • 24×7 Services: The registered outsourcing companies are usually open throughout the day. Thus, they will be able to help out whenever a project comes in.

Technology and human resources go hand-in-hand when it comes to data conversion services. These data entry service providers have the required industry experience and also offer XML conversion services.

How to Use Data Mining to Gain A Competitive Edge in the Market

In the modern world, organizations around the world have to work with enormous amounts of data on a daily basis. Raw data in this form needs a lot of time and effort to sift through, but is critical to maintaining and improving a business.  Delegating such tasks to a data entry outsourcing company that has adequate experience and knowledge data mining, can be regarded as the best solution in this case.

Data mining refers to a sophisticated and organized methodology that aims to identify major information from the strands of data, which is otherwise invisible to the naked eye.  They are entrusted with filtering out arbitrary factors, transforming all sorts of data into valid, understandable information that can be readily analyzed to make critical business decisions.

Data mining thus serves as a filtration process for data leaving out the unwanted information to unlock hidden profitability, reduce client loss to expand the business exponentially. Below are certain ways you can use Data mining to your organization’s advantage.

  1. Sales Prediction: Data mining facilitates sales predications where organizations can easily track the number of customers in a particular market and pick out the prospective ones. Analysis also helps to determine a strategy for planned obsolescence or developing newer product ideas to sell.
  2. Database Marketing: Data mining is a process which automatically enhances and extends the database. The collection of information depends on crucial data received from sales, subscriptions, surveys and questionnaires. This information is analyzed for creating more customer friendly products and turning customers into advocates for the brand.
  3. Guarantees: This is an important aspect of data mining, as it allows the management to foresee the exact amount of customers that can cash in on the guarantee of the product. One way of doing this, is to study the data of past guarantees and sales and profits. This allows the management to effectively frame their guarantee policies to get an edge over rest of the competition.
  4. Affinity Analysis: Affinity analysis refers to the assumptions by which the management can predict future customer behaviours by studying past performance data, like purchases and preferences. It is extremely helpful for evaluating patterns of telephone use in an office, or to identify fraudulent insurance claims.

Data mining has thus become an almost primordial function for a business, which helps marketers better serve their customers on a regular basis. The principle here is simple; the more information the marketer has about customers, the more value they can deliver to them, resulting in a higher return on investment.